The Smart Way to Secure, Track, and Share SharePoint Documents Externally

Empower external collaboration without compromising security or compliance.

Docelligent gives your teams full control over every shared file — who can view, print, or download — with detailed audit trails, dynamic watermarks, and on-demand access management for total peace of mind.

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  • Why Docelligent?

    Why Docelligent?

Your documents deserve more than storage — they deserve control.

Docelligent enables organizations to securely share, manage, and audit sensitive documents with external users while maintaining complete ownership and visibility. Whether it’s compliance-driven collaboration or project-based sharing, Docelligent helps you share smarter and safer.

View-Only Access

Give external users the ability to view documents without downloading, copying, or printing. Each file is automatically protected with dynamic watermarks displaying user details and timestamps — ensuring visibility and accountability at every access point.

Restricted View

Control exactly what each user sees. With page-level access, you can share only the sections that matter — ideal for contracts, compliance files, or sensitive project documents — while keeping the rest fully confidential.

Time-Limited Access

Define when and how long someone can view or download a document. Whether it’s a one-hour review or a week-long project window, Docelligent automatically enforces expiry rules, ensuring your content never stays exposed longer than intended.

User Management

Take charge of every share. Instantly add, remove, or update user permissions without IT involvement. Tailor access per recipient, revoke rights in real time, and keep your external collaboration environment fully under control.

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  • What you can Prevent?

    What you can Prevent?

Because prevention is the first step to protection.

Docelligent ensures your sensitive documents never fall into the wrong hands. Whether you’re sharing contracts, proposals, or compliance reports, every file remains fully governed — even outside your organization.

Unauthorized Printing and Viewing

Unauthorized Printing and Viewing

Ensure only authorized users can view your documents. Restrict printing and display actions to prevent misuse, leaks, or unauthorized duplication of confidential files.
Unauthorized Downloads and Screen Captures

Unauthorized Downloads and Screen Captures

Stop uncontrolled downloads and screenshots before they happen. Docelligent’s built-in content protection and watermarking prevent data theft across devices and browsers.
Compliance and Audit Breaches

Compliance and Audit Breaches

Avoid regulatory risks with detailed audit trails, access logs, and permission history. Every action — from view to revoke — is recorded, helping you maintain compliance and accountability effortlessly.
prevention is the first step to protection.
Unauthorized Downloads and Screen Captures
Unauthorized Printing and Viewing
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  • What You Can Achieve?

    What You Can Achieve?

Empower secure collaboration — without sacrificing control.

With Docelligent, external sharing becomes an advantage, not a vulnerability. You gain full visibility, governance, and peace of mind while enabling your teams to work faster and smarter.

Complete Data Control

Complete Data Control

Retain ownership of every document — no matter where it’s shared. Set viewing, download, or print permissions that stay enforceable even beyond your Microsoft 365 environment.
Fully Secure External Document Sharing

Fully Secure External Document Sharing

Collaborate confidently with vendors, clients, or auditors. Every shared file is encrypted, watermarked, and access-restricted — ensuring your content remains protected at all times.
Real-Time Permission Management

Real-Time Permission Management

Grant, adjust, or revoke access instantly — without waiting for IT intervention. Docelligent’s intuitive interface lets you stay in command as external projects evolve.
Detailed Access and Audit Tracking

Detailed Access and Audit Tracking

Know who viewed what, when, and for how long. Every interaction is logged with time stamps and user identity, ensuring full auditability for compliance and reporting.
Cost-Efficient Collaboration with External Users

Cost-Efficient Collaboration with External Users

Reduce manual tracking and compliance overheads. Docelligent’s automated access governance and usage-based model deliver enterprise-grade security — without enterprise-level cost or complexity.
 
Fully Secure External Document Sharing
Detailed Access and Audit Tracking
Complete Data Control
Start Achieving Secure Collaboration

Docelligent — Secure Document Sharing, Your Way

Docelligent helps organizations share sensitive documents securely, whether in the cloud, on SharePoint, or within their own infrastructure.
Designed for teams that handle confidential information, it ensures every shared document remains controlled, compliant, and auditable — no matter where or how it’s shared.

Choose the deployment that fits your needs:

  • Docelligent Share

    Secure file sharing online with instant setup.

  • Docelligent Cloud for SharePoint

    Extend SharePoint with external sharing made secure and effortless.

  • Docelligent for Enterprise

    Deploy in SharePoint, private cloud, or on-premises for full data ownership and compliance.

Docelligent Share – Intelligent Document Sharing
Try Docelligent Share Free

Docelligent Share – Intelligent Document Sharing

Secure file sharing for professionals who need control, privacy, and traceability.

Share documents externally with confidence — whether it’s a contract, proposal, or project file. Docelligent Share ensures your content stays protected, trackable, and accessible only to the right people.

Ideal For

Freelancers, consultants, SMBs, and legal professionals who frequently share sensitive documents with clients, vendors, or partners.

Built for Secure Sharing

  • Store and share documents securely for 7 days

  • Send up to 3 documents to 3 recipients per month — free

  • Pay-as-you-go for additional shares

  • One-to-one or one-to-many secure sharing options

  • No IT setup required — start instantly online

Docelligent Cloud for SharePoint

Simplify secure collaboration within your Microsoft 365 environment.

With Docelligent Cloud, you can securely share SharePoint documents with external users.
Documents are managed within the Docelligent Cloud, ensuring full control, encryption, and visibility — while maintaining seamless access for authorized recipients.

Setup is quick and effortless, requiring minimal configuration and no integration overhead. Users can start sharing documents securely in just minutes — with dynamic watermarking, time-limited access, and complete activity tracking built in.

Perfect For

Organizations using Microsoft 365 that want fast, compliant, and secure external sharing — without IT complexity or data exposure risks.

All shared SharePoint documents are securely managed in the Docelligent Cloud — giving you total control and peace of mind.

time-limited access
dynamic watermarking

Docelligent for Enterprise – Secure Document Sharing for SharePoint, Private Cloud, and On-Premises Environments

Enable secure, compliant, and controlled document collaboration — anywhere your infrastructure lives.

Docelligent for Enterprise delivers advanced document security for organizations that require complete data ownership, private hosting flexibility, and stringent compliance control.

Deployed in your private cloud, on-premises environment, or integrated with Microsoft 365 (SharePoint), it extends Docelligent’s intelligent access and sharing capabilities across all platforms — ensuring your sensitive documents remain fully protected while collaborating with external stakeholders.

Whether you’re managing high-compliance workflows, vendor exchanges, or multi-department projects, Docelligent for Enterprise ensures every shared document stays traceable, governed, and secure.

Perfect For

Enterprises, government agencies, and regulated sectors such as healthcare, finance, and legal — where every document must remain in-house, auditable, and compliant.

Docelligent for Enterprise delivers the same intelligent security and sharing experience — fully controlled, fully compliant, and fully yours.




Enable secure, compliant, and controlled document collaboration
Compliance Workflows Docelligent
Docelligent On-Premise

Built for Secure Collaboration

  • Control external access directly within Microsoft 365
  • Protect every document with encryption, watermarking, and time-limited viewing
  • Maintain full audit trails for compliance and reporting
  • Support hybrid or cloud-first IT strategies
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Empower secure external collaboration inside Microsoft 365

Secured document sharing for SharePoint
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