The Smart Way to Secure, Track, and Share SharePoint Documents Externally
Empower external collaboration without compromising security or compliance.
Docelligent gives your teams full control over every shared file — who can view, print, or download — with detailed audit trails, dynamic watermarks, and on-demand access management for total peace of mind.
Why Docelligent?
Your documents deserve more than storage — they deserve control.
Docelligent enables organizations to securely share, manage, and audit sensitive documents with external users while maintaining complete ownership and visibility. Whether it’s compliance-driven collaboration or project-based sharing, Docelligent helps you share smarter and safer.
View-Only Access
Give external users the ability to view documents without downloading, copying, or printing. Each file is automatically protected with dynamic watermarks displaying user details and timestamps — ensuring visibility and accountability at every access point.
Restricted View
Control exactly what each user sees. With page-level access, you can share only the sections that matter — ideal for contracts, compliance files, or sensitive project documents — while keeping the rest fully confidential.
Time-Limited Access
Define when and how long someone can view or download a document. Whether it’s a one-hour review or a week-long project window, Docelligent automatically enforces expiry rules, ensuring your content never stays exposed longer than intended.
User Management
Take charge of every share. Instantly add, remove, or update user permissions without IT involvement. Tailor access per recipient, revoke rights in real time, and keep your external collaboration environment fully under control.
What You Can Prevent
Because prevention is the first step to protection.
Docelligent ensures your sensitive documents never fall into the wrong hands. Whether you’re sharing contracts, proposals, or compliance reports, every file remains fully governed — even outside your organization.
Unauthorized Printing and Viewing
Ensure only authorized users can view your documents. Restrict printing and display actions to prevent misuse, leaks, or unauthorized duplication of confidential files.
Unauthorized Downloads and Screen Captures
Stop uncontrolled downloads and screenshots before they happen. Docelligent’s built-in content protection and watermarking prevent data theft across devices and browsers.
Compliance and Audit Breaches
Avoid regulatory risks with detailed audit trails, access logs, and permission history. Every action — from view to revoke — is recorded, helping you maintain compliance and accountability effortlessly.
What You Can Achieve
Empower secure collaboration — without sacrificing control.
With Docelligent, external sharing becomes an advantage, not a vulnerability. You gain full visibility, governance, and peace of mind while enabling your teams to work faster and smarter.
Complete Data Control
Retain ownership of every document — no matter where it’s shared. Set viewing, download, or print permissions that stay enforceable even beyond your Microsoft 365 environment.
Fully Secure External Document Sharing
Collaborate confidently with vendors, clients, or auditors. Every shared file is encrypted, watermarked, and access-restricted — ensuring your content remains protected at all times.
Real-Time Permission Management
Grant, adjust, or revoke access instantly — without waiting for IT intervention. Docelligent’s intuitive interface lets you stay in command as external projects evolve.
Detailed Access and Audit Tracking
Know who viewed what, when, and for how long. Every interaction is logged with time stamps and user identity, ensuring full auditability for compliance and reporting.
Cost-Efficient Collaboration with External Users
Reduce manual tracking and compliance overheads. Docelligent’s automated access governance and usage-based model deliver enterprise-grade security — without enterprise-level cost or complexity.
Docelligent Share – Intelligent Document Sharing
Secure file sharing for professionals who need control, privacy, and traceability.
Share documents externally with confidence — whether it’s a contract, proposal, or project file. Docelligent Share ensures your content stays protected, trackable, and accessible only to the right people.
Ideal For
Freelancers, consultants, SMBs, and legal professionals who frequently share sensitive documents with clients, vendors, or partners.
Docelligent for SharePoint – Enterprise Document Security for Microsoft Users
Secure your external collaboration within Microsoft 365 — with full control, compliance, and confidence.
Docelligent for SharePoint extends the native capabilities of Microsoft 365, empowering organizations to share sensitive documents externally while maintaining complete visibility, access control, and audit readiness.
Whether you’re collaborating with clients, vendors, or partners, Docelligent ensures every shared document stays protected.
Docelligent Cloud for SharePoint
Simplify secure collaboration within your Microsoft 365 environment.
With Docelligent Cloud, you can securely share SharePoint documents with external users.
Documents are managed within the Docelligent Cloud, ensuring full control, encryption, and visibility — while maintaining seamless access for authorized recipients.
Setup is quick and effortless, requiring minimal configuration and no integration overhead. Users can start sharing documents securely in just minutes — with dynamic watermarking, time-limited access, and complete activity tracking built in.
Perfect for:
Organizations using Microsoft 365 that want fast, compliant, and secure external sharing — without IT complexity or data exposure risks.
Docelligent Private for Azure
Deploy Docelligent inside your own Azure environment for complete data ownership and compliance confidence.
With Docelligent Private for Azure, your organization gains full control over every shared document — from access permissions to audit trails — all hosted securely within your own Azure infrastructure.
This on-premise deployment ensures that all sensitive SharePoint documents stay within your environment, aligned with your internal data governance and regulatory standards.
Designed for enterprises and regulated industries, this version provides enterprise-grade document protection, real-time visibility, and custom policy management, while meeting the strictest compliance and data residency requirements.
Perfect for:
Enterprises, government organizations, and regulated sectors such as healthcare, finance, and legal, where every document must remain in-house, auditable, and compliant.
Built for Secure Collaboration
- Control external access directly within Microsoft 365
- Protect every document with encryption, watermarking, and time-limited viewing
- Maintain full audit trails for compliance and reporting
- Support hybrid or cloud-first IT strategies